Commission Guidelines (IAVCEI Commissions Subcommittee, May 2021)
The Executive Committee expects that Commissions will adhere to the following guidelines, as appropriate:
Each Commission should have an active leader or chair (point of contact) and board of officers (for instance, ex-officio chair, vice-chair, secretary).
Leader and board of officers should be elected every 4 years (or every 2 years if desired), within Commission.
Leaders should provide a brief report on activities to IAVCEI Vice-Presidents every year, with a full report to be delivered to the VPs (and Executive Committee) every 4 years. If a commission receives IAVCEI funding for an activity then a report to the EC must be made one month after the end of the activity.
The election of new office bearers for all Commissions and presentation of reports by the outgoing executives of Commissions should take place at a business meeting for Commissions during IAVCEI Scientific Assemblies (for Commissions electing a board every 4 years), or at these meetings and at IUGG General Assemblies (for those Commissions electing a board every 2 years).
Leader(s) and board of officers should promote advances in volcanology by coordinating the affiliated members and boosting the organization of working groups to study specific topics, or by some other mechanism.
Leader(s) and board of officers should promote the participation of young scientists in the activities of the Commission and as board officers.
Leader(s) and board of officers should promote collaboration with other Commissions.
Organize a workshop or meeting (or equivalent activity) at least once every 2 years.
Organize (or co-organize) symposia and workshops that contribute to IAVCEI/IUGG Scientific and General Assemblies.
Promote and enhance the participation of their members at the IUGG General Assemblies.
Keep a website that clearly acknowledges IAVCEI affiliation, and that includes an updated (at least once a year) register of members. Website shall be hosted on, or link to, the IAVCEI site.
Use the above register of Commission members to communicate with them at least once per year via an e-newsletter about Commission activities and forthcoming Commission workshops and programs at IAVCEI conferences.
Ensure that commission members are IAVCEI members.
Commissions may be discontinued at the discretion of the EC if the guidelines above have not been followed for two years.